Almost every screen and action in DivePilot is behind a permission. A person holds a set of them; menu items they lack are simply not shown, and buttons they lack are missing. Presets bundle sensible sets, see Roles & presets.
The "own" variants
Four permissions come in a narrower "own" version. A person who holds the own version but not the full one sees only what concerns them:
| Own permission | What they see |
|---|---|
| Boat trips, view own | Only trips where they are boat master, a group's staff, or the instructor of a session on the trip. They can never delete trips. |
| Courses, view own | Only courses they instruct |
| Staff schedule, view own | Only their own row on the rota plus the pool lanes, without the staff filter |
| Payroll, view own | Only their own pay |
Holding both the full and the own version means the full one wins.
The groups
The permission editor shows the same groups in this order. In plain terms:
- Dashboard: which panels they can see.
- Customers: viewing, creating, editing and deleting customer records, plus the heavier rights to anonymise, export, restore and merge.
- Customer certifications: recording cards on a customer.
- Bookings: creating, editing, cancelling and restoring bookings.
- Boats and Boat layouts: the boats and their seat plans.
- Boat trips: viewing all or own, creating, editing, deleting trips.
- Pools, Equipment, Rentals: the resources and the rental desk.
- Staff schedule: seeing the whole rota or only one's own, plus managing duties, time off and pool blocks.
- Payroll: seeing everyone's pay or only one's own, managing rates and salaries, entering adjustments, and creating, closing or reopening a pay period.
- Boat trip guests, Dive sites, Dive groups, Trip seating, Trip checklists, Dive logs, Participants: the parts of a trip page.
- Courses, Course templates, Course enrolments, Course sessions, Course attendance: the parts of a course.
- Certification agencies and Certification levels: the catalogue.
- Waivers: seeing waivers, managing templates, requesting signatures, uploading copies and confirming in person.
- Users: seeing, inviting, editing, archiving and restoring colleagues, and "users manage permissions", which unlocks the permissions step and the presets settings.
- Settings: the Dive centre and Departure slots, Registration, Customer form, Online booking, Branding and Subscription tabs. The Waivers, Roles & presets, Categories and Bundles tabs follow the Waivers, Users and Equipment groups instead.
- Account: deleting the dive center, visible only together with the dive center settings permission.
Inside a group, each box is named after the action it allows, for example "customers gdpr delete".
When changes apply
A changed permission set takes effect within 15 minutes, or the moment the person signs out and back in. Their menu and buttons do not update by themselves; they change when the person reloads the page or signs in again. If a change does not show, see A menu item is missing or access is refused.
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