Dive logs are written by group leaders on a public form and read by divers on a public page. Inside the app there is less to see than you might expect.
No dive log screen
There is no dive log page in the sidebar or in Settings, and no dive logs on the customer profile, neither on the Diving tab nor on Activity. The only way in is the icon on a dive group card: Open the dive log opens the editable form once the request has gone out, and View the dive log opens the read-only page for staff who may only view logs. See How dive logs are requested.
Also not available:
- a status showing whether a group's log was filled in or shared with the divers;
- a notification or dashboard panel when a leader saves a log, or when one is still outstanding;
- dive logs in the customer's Excel export.
Logged dives on the profile
The customer header's Logged dives, and Total dives and Last dive under Dive experience, hold what the diver reported when registering or what your team entered. Saving a dive log does not update them. Keep them current by editing the customer; see Find a customer and read their profile.
The Dive logs permissions
The permission editor has a Dive logs group with view, create, edit and delete. In the built-in presets, Admin and Manager have all four; Staff, Divemaster, Boat master and Instructor have view only. View shows View the dive log on a group card once a log is saved. Create shows Open the dive log while the log is still empty, and edit shows it once something is saved. Delete has no screen yet; it only matters for integrations that use the API.
The group's leader is the exception: they always get Open the dive log, because the same link reaches them by email. Both links work without signing in, so anyone a link is forwarded to can use it. Share them with care. See Permissions explained.
Deleting a group
Deleting a dive group deletes its dive logs and ends both the leader's link and the divers' link. The confirmation says so, and that the members return to the unassigned bookings. A single dive is removed from a log by emptying its card on the form and saving; see Fill in a dive log as the group leader.
Changing a trip with logged dives
Note: Once any dive log is saved on a trip, you can still save the Edit boat trip dialog. A dive site that has a logged dive stays on the trip, in whatever order you give it, and cannot be removed: that save is refused with "Cannot delete a stop that has dive logs attached to it" and changes nothing, not even the seats and zones a boat change would clear.
Editing a trip keeps each dive site's place in a leader's open log form. Only when you remove a dive site, or swap it for another, does an open form need a reload before saving, or it shows "One or more dives point to a stop that is not on this trip".
Deleting a dive site moves it to Archived and keeps its name on existing logs, but it is no longer offered on the form. If a saved dive names it as the site actually dived, saving the form fails with "One or more dives point to an unknown dive site"; restoring the site fixes it. See Dive sites.
Deleting a trip with logged dives
A saved dive log blocks deleting the trip. After you confirm Delete trip? on the list, the message "Cannot delete a trip that has dive logs attached to it" appears, and the trip stays as it was, with its groups, seats and guests.
To delete the trip anyway:
- Open the trip and delete each of its dive groups. This deletes their dive logs and ends both links, so divers can no longer read their log.
- Delete the trip from the Boat trips list.
A trip without any saved log deletes normally. How deleting a trip affects its bookings is covered in Plan a boat trip.
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