Plan a boat trip

A trip is one boat leaving on one date at one departure slot. Press New trip on the Boat trips page, or click a day in the calendar, to plan one.

The trip dialog

1. Pick the Date.
2. Pick the Departure. The options are the departure slots from your settings, such as AM 08:00. Tick Set an exact departure time for this trip only when this trip leaves at a different time than the slot; the time moves in 15-minute steps.
3. Choose the Boat. Its capacity is the trip's capacity.
4. Optionally choose the Boat master. The person has to be free for the whole trip; if they already have a trip, a course session, a duty or time off in that window, DivePilot refuses.
5. Under Dive sites, press Add stop for each site the boat visits, in order. Each stop is a searchable list of all your active dive sites: type part of a name to find it. Drag the rows to reorder. A trip can have up to 20 stops, and none is fine.
6. If your dive center offers scheduled trips online, switch Online booking to Bookable online so the trip appears on your booking page while it has free spots.
7. Press Create trip.

DivePilot allows only one trip per boat, date and departure slot. A second one is refused with "A trip for this boat at this date and time already exists".

There is no notes field and no per-trip capacity. Notes about a diver go on the booking's equipment note or the customer; capacity comes from the boat and from each dive group's Max divers.

Editing a trip

Open the trip and choose Edit trip from the actions menu. Changing the boat clears every seat assignment on the trip, and the dialog warns you before you save. Unticking the exact departure time returns the trip to the slot's time. Choosing No boat master assigned removes the boat master from the trip. Once a dive log is saved on the trip, you can still save this dialog, but a dive site with a logged dive cannot be removed from the trip; see Dive log data on the staff side.

Moving a trip to another date, departure or exact time checks its whole crew: the boat master, the staff in its dive groups and the instructors of course sessions on it must be free at the new time, otherwise the save is refused with "… is already scheduled at the new time: …", naming the person and what they have. The trip's bookings, seated ones and ones that picked this trip online, move to the new date and departure with it, and so do the course sessions on it. Unless the new date is in the past, confirmed guests who booked online are emailed "Your trip was moved" with the new details and a calendar file that updates their entry.

Team members limited to their own trips can only edit trips where they are the boat master.

Publishing later

You can switch Online booking on or off at any time from the same dialog. A published trip disappears from the booking page by itself once no spots are left. If a published trip does not show, see A trip or course is missing from the booking page.

Deleting a trip

Delete from the bin icon on the list. DivePilot asks you to confirm, then removes the trip with its groups, seats and guests. A trip with a saved dive log cannot be deleted; the confirmation is answered with "Cannot delete a trip that has dive logs attached to it". Bookings that were seated on it are not deleted: confirmed ones return to Reserved and, when no other trip is left on that date, show up on the calendar as bookings with no trip, so plan a replacement and seat them again. Unless the trip's date has passed, confirmed guests who booked online are emailed "Your booking has changed": the earlier confirmation no longer applies, the booking stays in place and a new confirmation follows once you seat them again. The confirmation dialog says so.

The missing boat master reminder

If tomorrow's trip still has no boat master, DivePilot sends a notification once per trip.