Dive logs after the trip

When a trip is over, DivePilot turns each dive group into a dive log. It asks the leader to fill in the details, then emails the customers in the group a link to the finished log.

What happens automatically

Every hour DivePilot looks for trips that have ended. A trip counts as ended at the return time of its departure slot, in your dive center's time zone, so the request goes out the same day: for a morning trip from 08:00 to 11:30, around noon. An exact departure time shifts that end along with it. For each dive group that has a staff leader, it creates a dive log link and emails the leader a request to fill it in. Once the request has gone out, the same link is available on the trip page as the Open the dive log icon on the group's card, which opens the form in a new tab for the group's leader and for staff whose Dive logs permissions allow it.

Note: A group without a staff leader gets no dive log request. Set the leader before the trip. If you set it after the trip, the request goes out at the next hourly check, up to seven days after the trip date. A group is only asked once, so changing the leader after the request has gone out does not email the new leader.

What the leader fills in

The form is titled Dive log and asks for the dive site, the dive profile, the conditions, the equipment and notes, once per dive. It works on a phone without signing in. How to fill it in is covered in Fill in a dive log as the group leader.

What the divers get

The first time the log is saved with at least one dive, every customer in the group with an email address receives a link to it by email, in their own language and branded with your logo and contact details. A diver added to the group later gets it with the next save. The full flow is covered in How dive logs are requested and What divers receive after the dive.