Rent gear out

Rentals in the Operations group is the rental desk. Press New rental to check gear out to a customer.

Who and when

1. Pick the Customer. Their saved sizes appear as pills: wetsuit, BCD, fins, mask.
2. Choose Per trip with a Date and a Trip slot, or Date range with a Start date and an End date.

A trip rental charges the trip rate once per unit; a range rental charges the daily rate per unit per day, both ends inclusive; a bundle charges its own rate for the whole kit. The rates come from the Price list, season prices included: the dialog shows the line prices and the Total for the Date or Start date you pick, and the rental is charged at the rate of its start date for its whole length. If you may not see prices, the dialog shows no rates and no total. If you may, you can still replace the total after creating the rental with Total override; see Returns, damage and overdue gear. A category with prices per size charges each picked item at the price of its own size, falling back to the category's price; a line without picked items is charged at the price of its size.

The lines

Press Add line per item:

• Pick the Category.
• For a pooled category, pick the Size chip; each shows how many are available. Set the Quantity.
• For a serialized category, pick the exact items in the grid, searchable by label and filterable by size. Items already out show On rent, items due for service show Due; out-of-service items are not listed.
• For a serialized category that picks no specific item, such as tanks, there is no grid: pick the Size chip, which shows how many are available, and set the Quantity, as for a pooled category. Two 12L tanks for a shore dive are one line.

Press Add bundle to insert a kit as one boxed group; its component rows are fixed, but pooled components with several sizes need a Size chip picked and serialized components need their items picked, or only a Size where the category picks no specific item. A component included in every fun dive, such as the tank, gets no row; rent it on a line of its own when a guest needs one, for example for a shore dive. Add a Note for staff and check the Total at the bottom, then press Create rental.

Limits: 50 lines, 50 units per line, 200 units per rental.

Overbooking

If you request more of a size than is still available for the window, the dialog shows an amber notice that the request exceeds availability, and still lets you create the rental. For a date range, the count takes off the most units that are out at the same time during the range, not every rental that touches it, so the notice appears only when some day of the range is overbooked. Availability can go negative; on the overbooked days the Equipment page shows that size as short. An item that is still on another open rental is refused with "This item is already on an open rental". For a category that picks no specific item, the count is the items of that size still free; two rentals saved at the same moment are counted one after the other, so the second one sees that the last item of a size is taken.

From a booking or a trip

Fulfill on a booking's equipment card, or on a diver's gear chip on the trip page, opens the same dialog with the customer, the date and the requested lines filled in. From the trip it is a per-trip rental with the slot set. A request for a category or bundle that has since been disabled drops out of the prefill, and serialized gear still needs its items picked. Gear included in every fun dive is not part of the request and is not filled in.

Status

A rental you create is Active right away. It becomes Returned by itself when the last line comes back. See Returns, damage and overdue gear.

The bill

A new rental puts its lines on the guest's bill at once, named by category and size, and shows "Charged to bill 12 (Anna Berg)" with a link. A rental of a guest who is billed to someone else lands on the payer's bill. The line is updated on return or when you edit the rental, see Returns, damage and overdue gear and Bills.