Plan a course

Courses live under Courses in the sidebar. Every course is planned from a template and then filled with students and sessions.

Create a course

Press New course:

1. Pick the Template. It cannot be changed afterwards.
2. Give the course a Course name; the template name is prefilled, and adding the batch or season helps tell courses apart.
3. Set the Start date and, optionally, the planned End date.
4. Choose the Primary instructor, or leave it unassigned for now. The list only offers staff who may teach: people with the Instructor role, and people with no roles at all.
5. Set Max students, up to 50, or leave it blank for no limit. The limit also sizes the dive groups the course creates on boat trips.
6. Add Notes if useful.
7. If your dive center offers scheduled courses online, switch Online booking to Bookable online.
8. Press Create course.

When you edit the course later, the End date, the Primary instructor, Max students and the Notes can be emptied again. An emptied Max students is back to No limit; dive groups the course already has on boat trips keep their size.

The course page

The header shows the name, the status, the template, the dates, the instructor and the students, as a count or as students out of the limit. Two tabs follow: Sessions and Roster. See Schedule the sessions and Enrol students.

Statuses

A course where everyone withdrew does not complete, and neither does one with a template session still Not yet scheduled. A late enrolment in a completed course reopens it. Once a course is completed or cancelled, its details can no longer be edited, but its sessions still can.

Cancel or delete

Cancel course keeps the enrolments and sessions for reference but stops the course. The course's dive groups are removed from boat trips dated today or later; trips on earlier dates keep them for the records. Its pool bookings from today on are released, and its sessions leave the Schedule page and no longer count when an instructor is checked for clashes. Students who booked online and are still enrolled are emailed "Your booking has changed"; their bookings go back to Reserved and are listed again under Pending bookings in the courses planned from the same template, ready to be enrolled in another one. The enrolment stays on the cancelled course as a record.

Delete removes the course permanently with its sessions. Only a course that never had a student can be deleted: the Delete course? confirmation says "A course that has or had students cannot be deleted - cancel it instead." Once a course has an enrolment, withdrawn ones included, its page no longer offers Delete, and in the courses list the bin icon is replaced by a Cancel course icon while the course is planned or in progress, and by nothing once it is completed or cancelled.

Find courses

The list searches by course or template name and filters by status. The Active enrolments tab lists every student still in a course that is not cancelled, with their outstanding sessions. Instructors whose access is limited to their own courses see only the courses they instruct. Opening a course that was deleted, or that is not one of yours, shows Course not found.

Reminders

DivePilot notifies you when a course starts tomorrow without a primary instructor and with a session that has no instructor of its own, when a course booking is still not enrolled three days before the start, and when a student is stuck with open sessions in a course that already completed.