Track attendance

Attendance lives on the Roster tab: one row per student, one chip per session. The legend explains the chips: Pending, Present, Absent, Made up.

Mark a session

Click a student's chip to open it. It shows the session, its date and the current status, and offers:

• Present, from pending or absent.
• Absent, from pending or present, with an optional note.
• Reassign to a makeup session…, from absent.

A completed or withdrawn student's chips offer no actions.

Marking the last open session present completes the student's enrolment, as long as every session of the template is scheduled on the course; see Completion and the awarded certification. Marking an open water session absent also takes the student off the dive group on the boat trip, unless they are still pending or present on another session that shares it. Marking them present again does not put them back in the group.

Everyone at once

The column header of a session has a button that marks every pending student present. On a screen narrower than a small laptop, such as a phone or a tablet, pick the session in the bar and press All present.

Absences recorded on the trip

Anyone allowed to edit course attendance can mark a student absent from the trip page with Mark absent for this session. If the dive group covers several sessions of the course, a picker asks which session was missed, and a note can be added.

Makeup sessions

A student who missed a session can catch it up in another course planned from the same template. Choose Reassign to a makeup session… on the absent chip:

• By default only sessions that fill the same slot of the template are listed. Show all sessions widens the list; a session for a different slot is marked and requires a note explaining the arrangement.
• Press Reassign. The missed session becomes Made up and the student gets a pending attendance row on the makeup session. On an open water makeup session the student also joins its dive group.

A made-up session counts as done towards the student's completion only once the student is marked Present at the makeup session. Until then it stays open, so reassigning alone never completes the enrolment.

You mark the makeup session on this course's Roster tab, not on the course the makeup belongs to, whose roster does not list the student. Click the Made up chip of the missed session: its menu shows the Makeup session with its course, date, time and status, and offers Mark present at the makeup session and, while the makeup is still pending, Mark absent at the makeup session with an optional note. Until the student is present there, the menu says "Moved to a makeup session. It counts as done once the student is marked present there."; afterwards it says "Completed in a makeup session." A student who missed the makeup session as well can still be marked present there later.

An open water makeup session must already be on a boat trip with a dive group, otherwise there is nothing for the student to join yet. If that dive group is already full, the reassignment is refused with "The dive group has reached its maximum number of divers".

If the missed session or the makeup session is not linked to a template session, because it was added by hand or its row was removed from the template, sessions in the same position are still listed, but the match is a guess. The dialog then says "This session sits at the same position, but one of the two is no longer linked to the template, so the match is a guess. Add a note to confirm it." and Reassign needs the note.

Cancelled courses

On a cancelled course, attendance and enrolments are kept but can no longer be changed. Only Remove enrolment is still offered.